Effective Date: 20th September 2025
Alex Kamau Advocates (“we”, “us”, “our”) respects your privacy. This Privacy Policy explains how we collect, use, store, protect, and disclose your personal information, including sensitive documents, when you use our website or engage our services. By using our site or submitting your personal or legal information to us, you agree to the terms described here.
1. Legal Basis & Applicable Laws
- We operate under Kenya’s Data Protection Act, 2019 which sets out rules for lawful, fair, and transparent processing of personal data. kentrade.go.ke+1
- The Evidence Act (Cap. 80) protects confidential communications between a client and advocate (legal professional privilege). Kenya Law+2Studocu+2
- Advocate ethics and professional rules require that we maintain confidentiality of client communications and documents. Studocu+1
2. What We Collect
We may collect the following data:
- Personal identifiers: Your full name, phone number, email address, physical address, identity/ Passport number.
- Sensitive personal data: Where relevant, details about family status, marital status, children, immigration status, criminal history, or other information necessary for legal services.
- Documents & files: Copies of legal documents, identification cards, title deeds, contracts, court documents, medical or financial records as required for your case.
- Communication records: Emails, messages, form submissions, voice recordings, or video if applicable, related to your case.
3. How We Use Your Data
We use your data for the following purposes:
- To evaluate, advise on, and provide legal services (preparation of paperwork, filings, representation).
- To communicate with you about your case, schedule meetings, provide updates.
- To comply with legal, regulatory, or professional obligations (e.g. identity verification, anti-money laundering requirements).
- To improve our website and services (in anonymised form).
- To enforce our rights or defend claims — but only when necessary and lawful.
4. Data Confidentiality & Document Handling
- All information and documents you submit are treated as strictly confidential, protected by the legal professional privilege under Kenyan law. Sections 134 of the Evidence Act forbids disclosure of communications between you and your advocate without your explicit consent, unless required by law. Kenya Law+2Kenya Law+2
- Your documents are stored securely, using encryption (in transit and at rest) and access is restricted only to authorized personnel at Alex Kamau Advocates.
- We do not share your personal data or legal documents with third parties except when required by law (for example, court order, regulatory requirement), or where you give explicit permission.
5. Data Retention
- We retain your personal data and documents only for as long as necessary to fulfil the purpose for which they were collected, to comply with legal obligations, or until you request deletion (if allowed under law).
- After the case has concluded and required retention periods expire, we securely destroy or anonymise your data.
6. Your Rights
Under Kenyan law, you have certain rights with respect to your personal data:
- The right to access the personal data we hold about you.
- The right to request correction of inaccurate data.
- The right to request that we erase your data, where lawful and practicable.
- The right to object or withdraw consent to processing, where processing is based on your consent.
- The right to lodge a complaint with the Office of the Data Protection Commissioner if you believe we have breached your privacy rights.
7. Security Measures
We implement reasonable security measures, including:
- Physical, technical, and administrative safeguards: encrypted storage, secure servers, restricted access.
- Staff training on confidentiality, data protection and ethical obligations.
- Regular reviews of our security practices and policies to adapt to evolving threats.
8. Cookies and Website Tracking
- Our website may use cookies or similar tracking technologies for analytics and improving user experience (e.g. to see which pages are visited).
- You may disable cookies via your browser settings; note that disabling cookies may affect your experience on the site.
9. Disclosure in Exceptional Circumstances
We may disclose information (including your documents) without consent if:
- Required by law (statutory obligation, court order).
- To protect your vital interests or those of another person.
- To prevent or investigate fraud, or illegal activity.
In all such cases, we disclose only what is strictly necessary.
10. Changes to This Policy
We may update this Privacy Policy from time to time as laws change or as our operations change. When we do, we will post the updated version on our website and update the “Effective Date” at the top.
11. Contact Information
If you have questions, concerns or want to exercise your privacy rights, please contact:
Email: info@akadvocates.co.ke